Administration of Medicines Policy & First Aid Information

This page outlines the schools policy on administering medicines to children. At the bottom of the page you will find copies of the parental consent forms for you to download.

Burbage Primary School Administering Medicines Policy

The purpose of this policy is to ensure that any medicines administered within school are done so in a safe and monitored environment. It has been written using the guidance from the DFES notes ‘Managing Medicines in School and Early Years Settings’.

Children with medical needs have the same rights of admission to a school as other children. Most children will at some time have short-term medical needs, perhaps entailing finishing a course of medicine such as antibiotics. Some children however have long term medical needs and may require medicines on a long-term basis to keep them well, for example children with well-controlled epilepsy or cystic fibrosis.

In line with government guidelines we would ask that children are not sent to school when they are clearly unwell or infectious.

Parental Responsibility

Parents/Carers have the prime responsibility for their child’s health and should provide Burbage Primary School with information about their child’s medical condition. This should be done upon admission or when their child first develops a medical need.

Where a child has a long term medical need then a health plan will be drawn up with the Parents/Carers and Health Professionals.

Parental Consent

In accordance with Health & Safety Regulations and Safeguarding Guidelines, Parent/Carers must complete a consent form before any medicine can be considered for administering. Forms can be collected from the school office and must be fully completed before the Headteacher will give authority for any medication to be administered. Parents/Carers will be given a copy of the school’s ‘Administering Medicines Policy’ which they must sign to say they have read and agreed to comply by.

Administering Medication

We will only administer medication that is classed as ‘Life Threatening’ i.e. for Asthma, Epilepsy, Diabetes and Anaphylaxis.

All medication must be prescribed by a doctor, nurse prescriber or pharmacist prescriber. Medicines should always be provided in the original container as dispensed by a pharmacist and include the prescriber’s instructions for administration.

It is the responsibility of the Parent/Carer to ensure that all medication kept at school is within their use-by date.

Each child will have a Health Care Plan, which will be kept in the school office and a copy with their classteacher.

We do not administer antibiotics, penicillin, eye/ear drops, calpol, cough medicine or any other prescribed or non prescribed medicines.

Prescribed Medication

We will only administer medicines that if not taken during the school day would be detrimental to a child’s health, i.e. antibiotics (including penicillin); eye/ear drops and prescribed pain relief.

Burbage Primary School can only accept medicines that have been prescribed by a doctor, dentist, nurse prescriber or pharmacist prescriber.

Medicines should always be provided in the original container as dispensed by a pharmacist and include the prescriber’s instructions for administration.

Medicines will be stored in a cabinet or fridge in the school office during the day. Additional asthma inhalers will be kept in each child’s classroom by their classteacher.

Medicines will only be dispensed at break time or lunch time. It is the Parents/Carers responsibility to ensure that previous/prior medicine doses are administered within the administering guidelines.

A first aid trained members of staff will administer medication, observed and checked by another member of staff. They will both sign each child’s medicine record, recording the time and the quantity of medication administered. A copy of each child’s medicine record will be sent home to Parent/Carer at the end of each week.

The Parent/Carer should make arrangements to collect the medicine from the school office at the end of the day unless alternative arrangements are made with the school staff. Medicines will not be handed to a child to bring home unless agreed as in Self Management, see below

Non Prescribed Medication

We will not administer non-prescribed medicines, i.e. cough medicine, lip salve, indigestion remedies and pain relief (unless it is prescribed).

Refusal of Medicine

If a child refuses to take their medication, we will not force them to do so, but will note this in their medicine record and contact the named contact on the medicine form. If a refusal to take medicines could result in an emergency situation, the Parent/Carer will be contacted and asked to come into school and administer the medication or remove their child from school, for safety reasons.

Self- Management

Older children with long-term illness should, wherever possible, assume complete responsibility under the supervision of their parent. Children develop at different rates and so the ability to take responsibility for their own medicines varies. This should be borne in mind when making a decision about transferring responsibility to a child or young person. There is no set age when this transition should be made. There may be circumstances where it is not appropriate for a child of any age to self-manage. Health professionals need to assess, with parents and children, the appropriate time to make this transition.

Parents/Carers will be required to complete a ‘Self Management’ form which will detail where the medicines are to be stored during the school day.

Educational Visits

In line with Burbage Primary School’s SEND Policy, we will make reasonable adjustments to enable children with medical needs to participate fully and safely on visits. Any risk assessments undertaken will allow for such children.

Staff supervising excursions will be aware of any medical needs, and relevant emergency procedures. A copy of any health care plans will be taken on visits in the event of the information being needed in an emergency.

If staff are concerned about whether they can provide for a child’s safety, or the safety of other children on a visit, they will seek parental views and medical advice from the school health service or the child’s GP.

We will make an exception to administer non-prescribed medication on residential visit, i.e. pain relief, antihistamine or anti- travel sickness. All parents/Carers must sign a consent form beforehand. Each child will be assessed by the first aid trained member of staff and the teacher in charge of the visit.

A signed record of what medication was administered, the dosage given, for what reason, the time given and any follow-up procedures. A copy of this record will be given to each Parent/Carer on the child’s return. If there is a concern about administering drugs, the lead teacher will contact the Parent/Carer before doing so.

Sporting Activities

Most children with medical conditions can participate in physical activities and extra-curricular sport. There should be sufficient flexibility for all children to follow in ways appropriate to their own abilities. For many, physical activity can benefit their overall social, mental and physical health and well-being. Any restrictions on a child’s ability to participate in PE should be recorded in their individual health care plan. The school is aware of issues of privacy and dignity for children with particular needs.

Some children may need to take precautionary measures before or during exercise and may also need to be allowed immediate access to their medicines such as asthma inhalers.

Known Medical Conditions

A central register will be placed in the school office and first aid station to ensure that all teaching staff, lunchtime supervisors and support staff have access to the information.

Information is kept on those children with known medical conditions at the front of each classroom’s register. This information is also kept in a separate file in each classroom at all times and supply teachers must be shown where this is.


Any staff required to administer prescribed medicines will receive training to do so, and this will be updated at regular staff meetings.

Specialist medical staff will provide the additional first aid training for special medical conditions.

All staff will receive annual refresher training on the common conditions of Asthma, Epilepsy, Diabetes and Anaphylaxis.


All Health Care Plans and medical records are regarded as confidential information and only available to outside agencies with the permission of the Headteacher, Parent/Carer and child.

Copies of the parental consent forms can be found using the links below.

Meds Outside School

Medicines Parental Consent

Health Care Plan

Asthma Plan